Official Rules

Official Rules

Here are the official rules of the Valley Awards

THE VALLEY NON-EQUITY AWARD PROCESS

I. SEASON

The Non-Equity season runs from June 1 – May 31 of each year.

The presentation of the Awards is made at an appropriate ceremony in the summer.

II. ELIGIBILITY REQUIREMENTS – NON-EQUITY PRODUCTION

A.

For initial consideration, a theatre organization that wishes to have anon-Equity production judged must have been in existence for two consecutive years prior to being granted eligibility and have presented at least two productions during each of those two years. Each production during that two year period must have had a minimum of 6 performances and all requirements set forth below must have been met.

Under special circumstances, departure from the requirements will be considered.

An eligible theater that wishes to have a production judged must notify the Valley Awards chair by the 18th of the month before the month in which the opening performance of that production is to take place.

A theater seeking initial Valley eligibility must contact the non-Equity chair by the 10th of the month before the month in which their opening performance is scheduled.

B.

Additional eligibility requirements

1. The Valley Awards considers non-union theater organizations incorporated in the State of Nevada, whether as not-for-profit organizations or as commercial for-profit companies. In the future, we envision an awards category for Union/Equity productions.

2. The Committee will only consider productions within the limits of Las Vegas, North Las Vegas and Henderson.

3. The Committee does not consider theatres with ties – either financial or
artistic – to any educational, religious, or social service institution.

4. The Committee does not judge late-night performances (i.e., curtain at or after 9:30 p.m.), puppet theater, opera, performance art, children’s theater,student or youth theater, foreign language theater, mime theater, unscripted or improvised productions, or staged readings.

5. We do not judge evenings of multiple plays unless all artistic components, with the exception of actors and authors, are the same for each(i.e., director, set designer, etc.). With rare exceptions, no performer in such productions will qualify for the Principal Actor/Actress category.

6. Productions must run for a minimum of two weeks and six performances—previews do not count—and each week must include performances on at least three days. At least one of these three days must be a Friday,Saturday, or Sunday.

7. A revival of the same work at the same theater or by essentially the same company is not eligible to be judged if that prior production was judged less than seven (7) years earlier

8. For productions presented in repertory, the minimum number of performances requirement in Rule #B.6. may be modified, although for each show included in the repertory presentation there still must be at least two performances each week, with at least one of the performances on a Friday,Saturday, or Sunday, and a total of 6 performances.

9. In a co-production that includes non-eligible theaters, all theaters must substantiate artistic contribution to the show. Regarding this guideline, the provision of venue, funding, business services or equipment is not considered an artistic component. The ineligible theater(s), when seeking future Valley eligibility, may count the co-production as one of their qualifying shows i fall other criteria are met.

III. JUDGING PROCEDURE

A. Three judges are randomly assigned to attend the opening night. Non-media Valley judges are generally limited to judging one opening per season for any company. Judges are not to judge productions if they have a conflict of interest with that company or any member of the cast or artistic team.

B. Judges report their votes by 7:00 a.m. the morning following the opening night for any elements of the production they consider excellent or to register no votes.

C. A show is considered Valley recommended if there are positive votes from all three judges and at least 2 votes for the same element PLUS at least 2votes for a same second element; OR there are 12 or more votes from the judges.At least one of the elements the judges are in agreement about must be in the performance categories (Production, Directing, Acting or Choreography).

D. In the event that fewer than 3 judges attend an opening night (providing that at least 2 judges did attend): If two judges attended, then there must beat 2 votes for the same element, it must be on the production side (Production,Directing, Acting or Choreography) and the show must receive at least 8positive votes total.

E. If recommended, the theatre and the members of the Valley Committee are notified. They are not told what elements of the production received votes.Each member of the judging committee is expected to see the production during the course of the run and submit a ballot voting for any element(s) he or she considers outstanding. Non-opening night judges are expected to pay for their own tickets.

IV. FINAL BALLOT PROCEDURE

A. At the end of the season (6/1 to 6/15) the ballots are tabulated. The top5 vote recipients in each category are placed on the final ballot, provided the votes for that nominee fall within an appropriate percentage. In some cases, as in the case of a statistical tie, the category may be expanded by the Ballot Committee to include more than 5 nominees on the final ballot.

B. On the final ballot, members may vote in any given category only when they have seen at least three nominees when there are five or more nominations or at least two when there are two to four nominations.

C. Voting in each category is to be “weighted voting” in which members may cast in each category the number of votes equal to the number of nominees seen,and may distribute those votes at their discretion. Voting on the final ballot takes place 6/16-6/30

 D. The ballots are tabulated and the award recipients are determined after all final ballots are turned in. One recipient is identified per category,except the case of a tie. Multiple awards may be presented for New Work “Other”(special achievement) and New Adaptation categories, as they are non-competitive.

E. The Non-Equity Awards Ceremony is ordinarily held on the first or second Monday in July.

Categories Available for Adjudication:

Production – Play
Production – Musical
Director – Play
Director – Musical
Actor in a Principal Role – Play
Actor in a Principal Role – Musical
Actress in a Principal Role – Play
Actress in a Principal Role – Musical
Actor in a Supporting Role – Play
Actor in a Supporting Role – Musical
Actress in a Supporting Role – Play
Actress in a Supporting Role – Musical
Best Ensemble – Play
Best Ensemble – Musical
Choreography
Scenic Design
Lighting Design
Costume Design
Sound Design